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Officer Descriptions

All Officers are elected by the General Membership with the exception of the Parliamentarian.

 PRESIDENT

  1. confirm that a quorum is present;
  2. preside at all meetings of the association;
  3. appoint the chair of each standing committee and special committee, subject to the approval of the executive board, unless otherwise provided in these bylaws;
  4. appoint the members of each standing committee and special committee unless otherwise provided in these bylaws;
  5. be authorized to sign on bank accounts, unless prohibited by terms of employment;
  6. be authorized to sign contracts approved by the executive board;
  7. be listed as the principal officer and be authorized to sign tax documents , unless prohibited by terms of employment;
  8. confirm the executive board has reviewed and the membership has adopted the Texas PTA PTA/PTSA Records Retention Policy annually;
  9. appoint a member, subject to the approval of the executive board, who is not authorized to sign on the bank account to open, review, initial and date each bank statement;
  10. attend Texas PTA’s Lone Star Leadership training;
  11. represent the Council PTA as a voting delegate at the Texas PTA Annual Meeting;
  12. confirm that all executive board members are graduates of the Texas PTA Leader Orientation or have completed the course by October 15 after the election;
  13. coordinate the work of the officers and committees of the association in order that the purposes may be promoted;
  14. submit the names and contact information of the officers and chairs to the Texas PTA Office within ten (10) days of election or appointment;
  15. appoint the financial reconciliation committee, subject to the approval of the executive board; and
  16. serve as an ex-officio member of all committees except the nominating and financial reconciliation committees.

 FIRST VICE PRESIDENT

  1. be the aide-to-the-president [and be in charge of ] and
  2. preside in the absence of the president (in the designated order).

 SECOND VICE PRESIDENT – Programs

  1. be in charge of programs, and
  2. preside in the absence of the president (in the designated order).

 THIRD VICE PRESIDENT – Membership

  1. be in charge of membership, and
  2. preside in the absence of the president (in the designated order).

 SECRETARY

  1. record and maintain the minutes of all meetings of the members and the executive board;
  2. send, or cause to be sent, notice of meetings of the members and of the executive board;
  3. be responsible for correspondence;
  4. collect and preserve documents relating to the history of the association;
  5. present a written report to the association as the official history to be adopted at the annual meeting;
  6. maintain a list of delegates and alternates for each Local PTA in membership, which shall not be released to outside interests;
  7. maintain an accurate list of the names of the Local PTAs in membership;
  8. maintain the names and contact information of the members of the executive board, Local PTA presidents, principals with Council PTA membership, and superintendent(s) within the Council PTA boundaries;
  9. have a current copy of the bylaws;
  10. 1maintain the required documents of the association to include: Texas PTA Leader Orientation completion lists, records retention policy, adopted and signed ethics/conflict of interest policy, and adopted plans of work; and
  11. not be a member of the financial reconciliation committee;

 TREASURER

  1. serve as the chair of the budget and finance committee;
  2. present a written and verbal financial report to the executive board and association meetings;
  3. have custody of all the funds of the association;
  4. maintain books of account and records including bank statements, receipts, budgets, invoices, paid receipts and canceled checks in accordance with the records retention policy
  5. make disbursements in accordance with the budget adopted by the association;
  6. be authorized to sign on bank accounts;
  7. be authorized to sign tax documents, if the president is prohibited by employment;
  8. present a preliminary annual report. i.e., budget to actual, at the last association meeting;
  9. complete and file all necessary tax documents; and
  10. present books of account and records to the financial reconciliation committee

 PARLIAMENTARIAN

  1. advise the presiding officer on questions of parliamentary procedure when asked; and
  2. vote only when the vote is by ballot.
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